Company Secretary (M/F) 14 month contract

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LUX04945 Requisition #

Company Secretary (M/F)

14 month contract

 

Who we’re looking for

We are looking for someone who is passionate about continuous improvement and who will integrate in a well-established and dynamic team. While working independently you will be a team player, support and assist to run the team transformation projects.

 

About Schroders

We’re a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 5,000 people on six continents. And we’ve been around for over 200 years, but keep adapting as society and technology changes. What doesn’t change is our commitment to helping our clients, and society, prosper.

 

The team

You will be joining a small, dynamic, well-established and multi-cultural team. The Team is based in Luxembourg and reports directly to the Group Head of Governance  Europe.

 

What you’ll do

  • Provide company secretarial services to regulated and un-regulated Pan-European private asset fund structures, the local Schroders management company  as agreed with the Head of Governance - Europe. This includes organisation and support for quarterly board meetings,  transactional and ad-hoc board meetings and involves:
  • Agree the agenda items;
  • collate board packs;
  • attend meetings, follow up on action points and draft accurate minutes;
  • act as point of contact for the board members and both internal and external advisers; and
  • provide advice and assistance to directors and senior management.
  • Advise the various  boards and the management company on governance matters. The candidate will play a critical role in the development of governance within the Luxembourg business and in helping to ensure that the corporate governance arrangements for the regulated and unregulated entities administered (i.e. S.à r.l, ScSp, S.N.C, RAIF, SICAV-SIF etc)  are appropriate and in line with best practice.
  • Liaise with internal teams including Private Asset Operations, Investment, Product Development, Legal and Compliance to keep abreast of new business developments (e.g. launch of new funds, special purpose vehicles, fund closures, restructuring and prospectus updates) impacting on the funds, advising on related corporate governance matters including the impact on the management company and regulated and non-regulated funds and investment structures, CSSF circulars and other regulation and arranging ad hoc board approvals through telephonic meetings and the use of circular resolutions;
  • Arrange the annual and extraordinary shareholder meetings for the various regulated and non- regulated entities  from a corporate secretarial perspective, including preparation of notices, proxies and minutes, facilitate and advise at the meetings;
  • Arrange for board approval of the year end accounts and oversee  the filing with the Luxembourg commercial register and  with the CSSF if applicable , changes to the boards etc;
  • Arrange for board approval of annual and interim reports produced by the Accounting team, help to develop contents to acknowledge best practice guidelines and any changes in statutory and regulatory disclosure requirements;
  • Attend to requests for notarisation of documents, certified copies of registers and board resolutions;
  • Provide technical advice to boards and other parties on statutory and regulatory requirements;
  • Respond to due diligence queries and information requests from client service teams;
  • Ensure compliance with relevant regulatory and statutory requirements and keep abreast of news developments and best practice, including the filing with the register of beneficial owners (RBE);
  • Establish and develop key record management systems for safekeeping of documents at the Luxembourg or other domiciliary address and to ensure efficient and appropriate access to documents by local staff and the London office;
  • Maintenance of authorised signatories lists;
  • Develop, implement and oversee procedures for the efficient operation of the funds and the management company;
  • Contribute to corporate projects as required;
  • Provide company secretarial services to other Schroder-managed private asset funds and investment vehicles as and when required;
  • Contribute to developing appropriate company secretarial standards for Schroder-managed private asset funds and investment vehicles in Europe;
  • Management and oversight of the work of the company secretarial assistant.

 

The knowledge, experience and qualifications you need

  • You have a Chartered Company Secretary qualification or equivalent;
  • You have at  least 4 years previous experience in a similar environment (Fund Industry);
  • You are organised, have attention to detail and can prioritise and deliver within tight deadlines with minimum supervision;
  • You have excellent communication and interpersonal skills;
  • You are fluent in English, both written and spoken;
  • You have good systems skills including MS Office packages.

 

The knowledge, experience and qualifications that will help

  • You have a collaborative mindset—you enjoy sharing knowledge and succeeding as a team
  • You can work independently and have a good sense of prioritisation
  • Knowledge in the fund industry, corporate and fund governance

 

What you’ll be like

  • You are driven, collaborative, flexible
  • Keen to improve what we do and how we do it

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