HR Operations Specialist

Job Opportunity: HR Operations Specialist

Join Our Journey

We are on the lookout for an energetic Operations Specialist to become a part of our People & Culture team, located either in London or Horsham. This is your opportunity to be part of a transformative journey as we establish a centre of excellence in HR operations. We're innovating the way we manage operational processes by merging our London and Horsham teams.

Your Role

As an Operations Specialist, you'll be integral to providing a comprehensive HR service to our HR Business Partnering Team. Your role will span administrative, operational, and project management support. You'll be responsible for ensuring the precision and efficiency of HR processes, managing human resources information and system transactions. You'll be at the forefront of delivering top-tier HR services. By upholding high standards and adopting best practices, you'll help shape the way we deliver HR services and drive positive outcomes for our employees and the business.

Your Profile

You should have 3 to 5 years of experience in an HR administrative or operations role. This position is ideal for someone who is keen to further their career in this field and is passionate about making a difference in HR operations.

About Schroders

We are a global investment manager, helping institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future. We have around 6,000 people on six continents and have been around for over 200 years. We keep adapting as society and technology changes, but our commitment to helping our clients, and society, prosper remains unchanged.

The Team

The People & Culture team is committed to ensuring that Schroders maximises the return on its investment in people. We do this by developing and implementing policies and practices that attract, reward and retain high-quality employees.

Your Responsibilities

In summary, your role will involve:

• Managing the employee life cycle including processing of new joiners, leavers and transfers, managing leave records, letters production etc.
• Maintenance of employee data by understanding and using the Oracle HR system

HR Administration:

• Overseeing the entire employee life cycle process including joiner, transfer and leaver process;
• Taking charge of the new joiner onboarding and first day induction processes;
• Handling employee and line manager queries as the first point of contact on a wide range of HR queries;
• Collaborating with the payroll team to process salary adjustments and other employee life cycle events on a monthly basis;
• Providing support for continuous monitoring and managing the MiFID process;
• Managing the invoicing process for various HR services in a timely manner;
• Supporting year-end compensation processes;
• Maintaining and developing the HR process manuals for improved and accurate usage;
• Participating in HR projects as and when required;
• Providing coverage for the other Operations Specialists as required; and
• Assisting the HR Business Partnering Team with the development and maintenance of human resource policies and procedures.

Data Management:

• Managing and ensuring the data integrity of records in the HR system;
• Maintaining the electronic employee filing system; and
• Providing support for standard and ad hoc reports.

Employee Relations:

• Providing note-taking support in investigations for disciplinary and grievance procedures.

Your Skills and Experience:

• Attention to detail and a deep understanding and appreciation of data accuracy;
• Process-oriented mindset with a focus on the end goal;
• Excellent administrative, organisational and multitasking skills;
• Excellent communication skills (written, verbal, listening);
• Proficiency in IT skills (Word, Excel, PowerPoint). Working knowledge of Oracle HR system will be a plus;
• Appreciation for confidentiality in handling HR and development matters;
• Outstanding client service skills;
• Collaborative team player with a track record of delivering results;
• Self-motivated and able to work independently towards agreed-upon goals;
• Understanding of HR operational processes in a large organisation;
• Demonstrated curiosity and passion for learning about Asset Management/Financial Services;
• CIPD qualification a plus.

We recognise potential, whoever you are. Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristic.