LON36724 Requisition #
Thanks for your interest in the Team Secretary position. Unfortunately this position has been closed but you can search our 99 open jobs by clicking here.

Who we're looking for

Permanent Role – Junior Team Secretary (5 days a week)


What you'll need to do

• Organisation of internal/external meetings including room booking, catering etc
• Liaise with the travel team to book UK and overseas travel
• Provide telephone support to the team, where necessary.
• Ad-hoc completion of accurate expense claims.
• Co-ordinating ad hoc internal lunch meetings and client lunches.
• Provide ad hoc support to the Portfolio Solutions team i.e. formatting documents, arranging printing
• Providing cover for team absence and assisting other assistants/secretaries, as required.
• Ordering stationery for the department.
• Work closely with existing support team to manage requests that come into the Portfolio Solutions Admin mailbox
• Actively maintain Portfolio Solutions Admin calendar to include holiday /absenteeism data ensuring regularly communicated to the team.
• Liaison with facilities management, couriers, (post room) as appropriate.
• Assist to resolve general IT problems, raise new equipment requests as required
• Raise My Access requests on behalf of the team
• Build relationships with other assistants across the Product and Solutions division and company wide.

The knowledge, skills and qualifications we're looking for


• Team player who will work hard, show commitment and "go the extra mile".
• Sound grammatical understanding; accurate spelling and attention to detail essential.
• Strong Microsoft Office skills.
• Positive professional manner and proactive approach.
• Confident telephone manner.
• Excellent communication skills, with a helpful and polite attitude.
• Strong interpersonal skills and ability to build rapport at all levels internally and externally.
• Ability to use initiative, prioritise and work to tight deadlines whilst managing competing demands and  workloads.
• Able to assimilate information/instructions quickly.
• Flexibility to take on a variety of tasks and work autonomously.
• The role is firmly established with multi-faceted responsibilities. The role holder is expected to continuously improve day-to-day procedures.

Desirable Skills 

• Previous knowledge and/or experience within Investment Management or Financial Services is desirable but not essential.

What you'll be like


• A proactive, enthusiastic individual who can help provide admin support for a large, busy team.
Schroders is an equal opportunities employer. You're welcome here whatever your sex, marital status, ethnic origin, sexual orientation, religious belief or age.

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